Epic Rental Car LLC
Florida Rental Vehicle Agreement
Lessor: Epic Rental Car LLC
Clause 1 – Reservations and Payments
The lessee agrees that all reservations must be made through Epic Rental Car's official channels, with payment required via international credit card or previously approved local methods.
All bookings made through Epic Rental Car’s official channels shall be considered preliminary reservations. A reservation will only be confirmed upon receipt of full payment within 72 (seventy-two) hours of the initial booking request.
If payment is not received within this period, the preliminary reservation will be automatically canceled without any liability to Epic Rental Car. Vehicle availability may change during this period and is not guaranteed until payment confirmation.
Clause 2 – Check-in and Check-out Procedures
Check-in: The lessee must present a valid identification document (passport or valid US ID) and a valid driver’s license at delivery. The process will be fully digitalized using an app authorized by Epic Rental Car, including facial recognition and automatic document validation. By accepting this agreement, the lessee consents to the temporary capture and storage of this data for security and identity verification purposes.
Check-out: The vehicle will be digitally inspected by an Epic representative at the time of return, generating a complete condition report.
Clause 3 – Vehicle Delivery and Return
Vehicle delivery and return will occur at the previously agreed location (airport, hotel, Airbnb, or another specified address). Delays in return may incur additional charges proportional to the extra time, along with applicable administrative fees.
Clause 4 – Fuel Policy
The vehicle will be delivered with a full tank of gas and must be returned in the same condition. Otherwise, the cost of the missing fuel plus a $30.00 USD administrative fee will be charged to the card provided by the lessee.
Clause 5 – Insurance and Responsibility
The lessee assumes full responsibility for the deductible amount of $2,000.00 USD in case of accident, loss, or damage during the rental period.
In the event of non-compliance with rental terms, including but not limited to driving under the influence of alcohol or drugs, or committing an illegal act, the insurance coverage will be voided, and the lessee will be fully responsible for all resulting damages, costs, and losses.
Clause 6 – Future Charges and Card Authorization
By accepting this agreement, the lessee expressly authorizes Epic Rental Car LLC to securely enroll (store) their credit card information to allow future automatic charges in cases of: insurance deductible payment, damage to the vehicle or additional rented items, tank returned empty or partially full, uncovered tolls or fines, administrative fees, and delays in return.
Clause 7 – Improper Use and Restrictions
It is strictly prohibited to operate the vehicle under the influence of alcohol or illegal substances or to use the vehicle for illegal activities. Leaving the state of Florida without express authorization from Epic Rental Car is prohibited. It is also strictly forbidden to remove or disable any parts or equipment of the vehicle, including but not limited to the installed GPS device. Tampering or attempting to disable the GPS will result in immediate notification of local authorities.
Clause 8 – Specific Florida Policies
This agreement is subject to the state and local policies of Florida. The lessee agrees to comply with current traffic laws, assuming full responsibility for any fines or violations.
Clause 9 – Privacy and Data Protection
All personal and financial data collected is securely stored and handled in accordance with US and Florida privacy laws. The lessee expressly agrees to the use of this data as established above.
Clause 10 – Cancellations and Modifications
Cancellation or modification requests must be made at least 48 hours in advance. Failure to do so may result in partial or full charge of the rental.
Clause 11 – Jurisdiction and Applicable Law
This agreement is governed by the laws of the State of Florida, with the Central Court of Orlando chosen to resolve any disputes or litigation that may arise.
Clause 12 – Reservation, Check-in/Check-out Procedures, and Document Integration
The reservation details, including dates, times, and delivery/return locations, shall be established by the information selected and confirmed by the lessee at the time of booking through Epic Rental Car's official channels. This information will be recorded and maintained as part of the rental contract documentation.
Upon vehicle pick-up and return, an online check-in and check-out inspection report, including a visual diagram of the vehicle condition, will be completed and digitally signed by the lessee. This report will be automatically appended to this agreement as an integral annex.
Furthermore, all communications conducted through Epic Rental Car’s official channels, including but not limited to emails, WhatsApp messages, chat conversations, and booking system notifications, shall be archived and treated as formal contractual records associated with this agreement.
Clause 13 – Early Return and No-Show Policy
If the lessee returns the vehicle before the scheduled return date, no refund will be issued for the unused rental period. In the event the lessee fails to pick up the vehicle within 24 hours of the scheduled pick-up time without prior notice, the reservation will be considered a no-show and may be canceled without refund.
Clause 14 – Additional Damages Detection
Epic Rental Car reserves the right to perform a detailed mechanical inspection after the vehicle is returned. Should hidden damages not detectable during the visual check-out inspection be discovered, the lessee will be held responsible and charged accordingly.
Clause 15 – Rental Extension
Any request to extend the rental period must be made through Epic Rental Car's official channels and is subject to availability. Extensions will only be valid upon prior approval and full payment for the additional period.
Clause 16 – Cleaning Policy
Vehicles must be returned in reasonable cleanliness conditions. Excessive dirt, stains, odors (including cigarette smoke), or any unusual contamination will result in an additional cleaning fee of up to $150 USD.
Clause 17 – Force Majeure
Neither party shall be held liable for any failure or delay in performing their obligations under this agreement if such failure or delay is due to force majeure events, including but not limited to natural disasters, war or governmental actions.
Clause 18 – Loss of Use
In the event of an accident, damage, or any circumstance resulting in the vehicle being rendered unavailable for rental, the lessee agrees to be responsible for the payment of Loss of Use charges.
The amount charged will correspond to the daily rental rate applicable to the vehicle category, multiplied by the number of days the vehicle remains unavailable, with a minimum charge equivalent to three (3) rental days.
By digitally signing or electronically accepting this agreement, the lessee fully agrees to all the clauses mentioned above, acknowledging their full legal validity.
